It's My City Guinness Record Chalk Project Seeks A...
Posted: Jun 15, 2017
Call to Artists: Request for Qualifications (RFQ)
Project Title – It’s My City/Indy DO Day Chalk Art Guinness Record Project
Deadline for Submissions – July 17, 2017, 5:00 PM (EDT)
To qualify, artists must:
Be 18 years of age or older
Work as a professional artist or artist team
Live in Indiana
Have previously worked with a community to install public art, large-scale works, or exterior projects
Carry personal liability insurance for the duration of the project (The Arts Council can provide a referral to an insurance provider if needed.)
Be willing to meet all contractual obligations and adhere to a strict timeline
In collaboration with Keep Indianapolis Beautiful, Inc. (KIB), the City of Indianapolis Indy Chamber, Indy Parks, Rotary Club of Indianapolis, IU Health, Lilly, Big Car, Reconnecting to Our Waterways, Sapphire Theatre Company, IndyHub, Plan 2020, Indy Go, FOX59, Downtown Indianapolis, Inc. and Visit Indy, the Arts Council of Indianapolis is requesting qualifications from artists or artist teams who are interested in working with community members to create a temporary outdoor public artwork using chalk. This RFQ is an open call to experienced artists or artist teams living in Indiana.
The project is also an effort to set a Guinness World Record for the Longest/Largest Chalk Art, and simultaneously celebrate Indy’s greenspaces. The project aims to unite the Indianapolis community by raising awareness about the virtues of a clean, green city, a three-year initiative begun in March 2016 through the It’s My City campaign. The artwork will highlight our parks, greenspaces, trails, and outdoor cultural spaces, as well as ignite a recommitment to civic engagement and good citizenship through participation in the event on Indy DO Day (September 28, 2017).
The record attempt is envisioned to be 20 chalk art “nodes” in parking lots or other large hardscape spaces, joined together by sidewalks and trails using linear stencil designs. Community participants will ultimately create a chalk art path that circles and traverses much of Indianapolis.
The 20 “nodes” are in the following locations (See Project Map image below):
Indianapolis Cultural Trail at the 10th Street Connector
Mass Ave at College
State Fairgrounds (Monon Trail / Fall Creek Trail)
Julia M. Carson Transit Center
Cummins Distribution Headquarters
Indianapolis Motor Speedway and Brickyard Crossing
38th and Maple Road
Meridian Street at Fall Creek
Pleasant Run Parkway
College and Fall Creek (SE and SW corner parking lots) – Parks Property (Fall Creek Trail)**
Fall Creek Trail Parking Lots (at Lakeway Drive, at Dequincy Street, at 56th (KIB Greenspace), at 5750 Fall Creek, at 5950 Fall Creek, at 6300 Fall Creek)
Riverside Park – Parks Property (White River Trail)
Garfield Park – Parks Property (Pleasant Run Trail)
White River Parkway
White River State Park
Up to 20 artists/teams will be commissioned to create designs reflective of the theme of this first year of the It’s My City campaign: Clean. Designs should convey anti-litter messaging as well as incorporate the demographics and cultural identity of the area to which they are assigned and the overarching goals of the It’s My City initiative. Artists will create a paint-by-number type design for a larger area (“nodes”) of chalk art to be completed by the community as well as a simpler linear design in stencil which will link the 20 “nodes.” Artists will be responsible for creating the outlines prior to September 28 and coding their design for coloring-in by community members. On the day of the record attempt, artists will be on hand to direct participating community members in the realization of their artworks.
It’s My City: https://www.itsmycityindy.org
Members of the Arts Council’s Public Art Selection Committee, with representatives from the It’s My City coalition, will review artists’ qualifications and recommend finalists. No designs are required as part of the artist’s application materials!
The Public Art Selection Committee consists of prominent experts in their respective fields and includes artists, arts advocates, curators, administrators, and other arts and community development specialists.
Note: while this is the intended selection process, in the event of an insufficient number of qualified applicants the Arts Council and aforementioned partners reserve the right to change the process to a Request for Proposals, to invite an artist to propose, or to directly select an artist or artwork; and also reserve the right to cancel the opportunity entirely at any point and for any reason, as the best interests of the project may dictate.
Finalists will be selected based upon the following criteria:
Artistic quality: artist’s submission displays a record of appropriate, yet innovative, concepts brought to a site or project, and documents creative and stylistically distinctive solutions to design and site issues
Aesthetic sensibility: artist’s work displays an aesthetic that would be desirable for this project
Technical ability: artist’s submission indicates skill with materials and techniques similar to those that would be required for this project (Note: Technical facility using spray chalk and creating large-scale work with stencils will be required for this project)
Experience: artist’s submission has indicated familiarity with clients and conditions similar to those that would be used on this project, or has demonstrated the ability on past projects to quickly acquire the skills needed to be successful on a project similar to this one (Note: Prior experience supervising community volunteers is preferred for this project)
Process: artist’s submission indicate that the working relationship will be pleasant and the completed project will successfully meet the challenges particular to the site and overall initiative, including successfully completing all documentation and managing the given project budget
Each artist/artist team will be compensated $1,000.00 to cover a design fee, transportation and parking costs, and labor for stencil creation, onsite line work, and community labor supervision. All supplies, materials, and additional labor to complete the artwork are provided through the project’s partnerships and participating community members. The artist is not responsible for removing the temporary artwork after the project is done.
This timeline represents the project as it now appears. Changes may be necessary as the project progresses.
July 17, 2017 – Submission Deadline
Week of July 17, 2017 – Artist Submissions Reviewed
Week of July 24, 2017 – Artists Notified
August/September 2017 – Design development, planning meetings, stencil fabrication
September 26 – 27 – Installation of design line work on hardscape (as weather permits)
Thursday, September 28, 2017: Indy Do Day – Chalk Art Installation
Friday, September 29, 2017 or Saturday, September 30, 2017: Rain date for Chalk Art Installation
Artists must submit the following information digitally via WeTransfer.com (WeTransfer is a free, easy-to-use file sharing website. You will receive a confirmation when your entry is downloaded. If you have questions about using WeTransfer, email firstname.lastname@example.org):
Applicant Information: Copy and complete the questions at the bottom of this RFQ and submit in .doc, .docx or .pdf format. An editable copy is available on request.
Professional Resume or CV: No longer than 3 typed pages. Submit in .doc, .docx or .pdf format.
Samples of Previous Work: List and Images
Previous Work Sample Images (maximum 10 images including alternate views or details of the same artwork)
Submitted images must be digital in JPEG format, minimum size 3” x 5” and minimum resolution of 150 dpi. Do not submit your images embedded in a document!
Submit images of artwork that best represent your experience, style, and ability as they apply to this project.
You may also submit images of any other work (large-scale or otherwise) that best represents your style and production over the past 5 years.
Name your submitted digital files according to the following format: FirstLast_01.jpg, FirstLast_02.jpg, etc. (EXAMPLE: JaneSmith_01.jpg, JaneSmith_02.jpg, etc.)
If some images are alternate views or details of the same artwork, number and submit them sequentially with the overall view first, followed by alternate views and then detail images.
Previous Work Sample List (typed and provided digitally in .doc, .docx, .xls, .xlsx or .pdf format)
The work sample list should provide as much information about each of the artworks as possible. Include at minimum (in this order) the name/title of piece, client if applicable, location, medium, process, dimensions, year completed, budget and a description of the concept or site challenge along with how you solved it.
Organize the list numerically according to the names of the images, starting with the one you identified as 01.
Make sure your name and contact information appears at the top of the list.
All images should be professional quality. If you need a referral to a professional photographer who specializes in working with artists, please email email@example.com
*** NOTE: Please do NOT submit any artwork designs at this time.
Delivery of Submissions
Submissions must be received at the Arts Council by 5:00pm (EDT) on July 17, 2017.
For questions, contact:
Public Art and Artist Services Coordinator
Arts Council of Indianapolis
Clean City Chalk Art Project – Applicant Artist Information
Copy and complete the following and submit in .doc, .docx or .pdf format. Please limit the information provided on this form to one typed page.
Day or Mobile Phone:
Evening or Home Phone:
Website (if applicable):
1. How do you see this project fitting in with your past work, artistic interests and experience?
2. Based on the information provided in this RFQ, how would you approach this project and which area(s) of the project site are you interested in working with? Do you have any personal ties to the “node” locations listed above in the “Program Specifics” Section? (note: do not submit any artwork designs at this time!)