Saugatuck Center for the Arts Seeks Community Arts Project Manager
Posted: Jan 03, 2022
Community Arts Project Manager
The Saugatuck Center for the Arts is a community center that transforms lives through innovative education, bold entertainment and unexpected engagement. they are a community asset, a collaborative partner, and are deeply committed to building a stronger, more vibrant regional arts & cultural landscape.
OPPORTUNITY | In their ongoing efforts to build capacity and maximize their education and exhibition programming they are hiring a Community Arts Project Manager with strong project management experience, organizational + communications-focused skill set, interest in their mission and values, and familiarity with education and interdisciplinary arts. This employee serves as administrative support for the Education Department, directly assisting the Director of
Education & Exhibitions while also working with other SCA managers to plan and execute multi-disciplinary events. The Community Arts Project Manager is a member of the entrepreneurial team and will be responsible for managing, maintaining, and coordinating programs to support the SCA’s strategic direction.
JOB DESCRIPTION: PROJECT MANAGER
Status: Full-time (40 hrs/wk)
Compensation: $50,000 – 55,000 DOQ; 100% health, PTO & Flex Work
Reports to: Director of Education & Exhibitions
WHO THEY ARE
The SCA activates, inspires, and advocates for creative education that advances young people.
They envision a future where all people feel a sense of belonging, realize their potential and live healthy lives by embracing culture and creativity as drivers of equitable change. The SCA’s Education Team creates lifelong learning experiences that inspire positive impact. They believe art should be celebrated, taught and valued as an essential part of a vibrant and healthy community. The exhibitions on display at the SCA are intentionally built around big ideas and we like to swim in the convergence of three powerful currents: art, learning, and teaching.
WHO YOU ARE
You are interested in and connected to their mission and values. You are outgoing and known for connecting with people from differing backgrounds. You are a big picture thinker and are skilled at thinking across projects and programs, juggling workload, and prioritizing projects. You are an effective, clear communicator who enjoys and is good at listening to and understanding a team member’s needs as well as sharing ideas on how you can facilitate their needs through the services you offer. You value relationships and are personable and friendly. You are comfortable making calls and closing contracts. You enjoy and find value in facilitating the work and ideas of others – you love seeing other people’s ideas come to fruition. You have strong skills in project management, meeting and group facilitation, and connecting with artists.
WHAT YOU’LL BE DOING
The Community Arts Program Manager is responsible for developing, coordinating, and sometimes managing programs to support the SCA’s strategic direction, as well as creating and managing long term goals. You’ll be in charge of developing budgets and operating plans for programs and projects, drafting funding proposals, and coordinating activities and making decisions between multiple projects to ensure they align with SCA’s Education goals. You will be responsible for contract and client management and financial management for program areas. You will create new systems, manage existing systems, and be responsible for managing the performance of subcontractors and others working on projects.
The Program Manager will be responsible for consulting services across our program areas:
Children’s Education, Adult Education, Family Education, Exhibitions and Festivals. The Community
Arts Program Manager focuses a majority of their time managing our partnerships with—organizations, educational institutions, government agencies, businesses, nonprofits, and other public and private groups seeking public art plans, artworks, events, workshops, presentations, tours, etc. and bringing client and partner ideas to fruition.
We are a highly collaborative office; but you will also be working independently and can often work remotely. We practice agility and support one another with resources and information. We foster a high performing, supportive, collaborative culture, where employees are accountable for their actions and have the independence to make decisions regarding their work. We maintain a hierarchy within the organization and regularly collaborate across departments.
The Community Arts Project Manager will support multiple projects from conception to completion including three major exhibitions annually, a multi-day community film festival, digital programming, outreach classes, film offerings, classes and workshops (including building curriculum for student classes), and other special events.
PROJECT MANAGEMENT + ADMINISTRATION
Responsibilities will change based upon the type of project, but generally will include: research and planning, facilitating multidisciplinary team meetings, synthesizing information, writing and designing reports and documents, overseeing spaces, collaborating and cultivating relationships, defining goals for projects and planning events, managing new and existing programs, risk and resource management to programs, pulling together collaborators to fulfill a scope, holding initial meetings with prospective audiences, artists or stakeholders, driving project timelines, developing, tracking and managing project budgets, maintaining excellent client relations and client retention, and generating contracts and agreements.
Project work will include Exhibitions, Festivals, Children’s Programming, Adult Programming, Family Programming, Community Outreach and Artist Residencies:
Building and organizing curriculum and tours for children and adults
Coordinating logistics of exhibition
Administer, track and finalize contracts with artists
Assist with all installation needs, including managing necessary onsite vendors and volunteers
Assist with special events related to Exhibitions
Oversee exhibition timeline (install, painting, strike) and gallery schedule
Collaborate with Operations Manager to track and manage the sale of art and exhibit merchandise
Collaborate with Performance Manager for lodging, travel, and hospitality needs for artists
Collaborate with Marketing team with exhibition marketing assets
Collaborate with Facilities Manager to ensure space is ready, maintained and clean for
Assist Director of Education and Performance Manager in designing multigenerational, multi-disciplinary, community-centered experiences including, but not limited to annual Jump into Summer event, Exhibition Celebrations and multi-day Mountainfilm on TourFestival. Project Manage logistics including budget creation, event timelines, schedules, meeting agendas and deadlines. Coordinate schools to attend annual Children’s Film Festival screenings (K-12) Coordinate Community Festival related events and partners Create marketing verbiage for all festival event happeningsAdult Programming
Lead selection of films, workshops, field trips, classes and events for ages 18 – 101
Coordinate logistics of adult programming including visiting artists
Creating contracts and managing budgets and payment schedules for classes
Assist with coordinating all necessary logistics, vendors, materials, timelines, and space management for all educational programming with adults and children (including children’s summer camps).
Managing all scheduling for visiting artists, workshops, field trips, classes, camps and outreach events
Assist with writing and sending event reminders, (parent) communications and comprehensive evaluations
Management of documentation, record-keeping, and communications.
Work with marketing staff to update blogs, social media and website, develop content for eblasts, editorial, development/communications as requested.
Assist with long-term strategic planning for program areas.
Opportunities to assist with grant development, writing, and reporting.
Systems tracking, expansion, and development.
Manage Education department materials purchases, confirm and track all contracts
Attend exhibition openings, select performances, and special events as required
Assume other duties and responsibilities as assigned
They encourage all their staff to continue to foster their own creativity and creative endeavors and warmly welcome collaborative ideas and opportunities
THEY THINK IT’S IMPORTANT THAT YOU HAVE THE FOLLOWING SKILLS
Punctual, quick-learning self-starter who works well in a fast-paced environment and is customer service oriented. Professional appearance and attitude.
Excellent and confident communication — written, in person, on the phone, and via web conferencing. Fluency in languages outside English is a plus.
Detail oriented, able to prioritize workload and self-manage. Ability to complete projects in a timely and efficient manner while delivering high-quality, consistent results for clients.
Meeting facilitation including note taking and synthesizing information to incorporate in plans or providing feedback to artists, teachers or vendors.
Comfortable with contract documents — ability to learn, read and interpret complex documents and explain in layman’s terms.
Strong problem solving skills – asks questions to discover information and underlying issues, then rolls up sleeves and gets things done.
Manage prioritization across programs and projects.
Ability to use existing practices as guidelines to determine work methods while working independently and resolving most problems without assistance.
Highly self-motivated, achievement-oriented, with the ability to work individually and in teams.
Experience and Qualifications — Required
BA degree — and minimum of five years of experience.
Strong background in program administration and budget development. Experience proposal and report writing is a plus.
Good with math — strong ability to calculate figures and amounts.
Experience working effectively with diverse groups, including staff, board, artists, technicians, educators, and community members of varying ages and backgrounds.
Appreciation and passion for learning about and researching visual, culinary, and performing arts.
Experience in survey creation and presenting results.
Proficient in MS Suite, Excel, Word, PowerPoint, Google Drive and Google Calendar.
Familiarity with Adobe Suite, Sales Force and TimeSheets is a plus.
Physical requirements: light physical effort equal to lifting or moving of materials up to 40 lbs. Regularly required to sit or stand, bend and reach.
Valid Driver’s License and willingness to drive a passenger van (mobile ArtVan for outreach).
Submit a letter of interest and resume by January 14, 2021 at 11:59pm EST
Applications without cover letters will not be considered
Expected start date is March 1, 2022
Job Type: Full-time
Pay: $50,000.00 – $55,000.00 per year
Paid time off
For more information and to apply, click here.