IMPORTANT! Due to the response to Coronavirus (COVID-19) events on this site may be postponed or canceled.CLICK HERE for More Details.

Administrative Specialist for the Arts Administration Department

Posted by Butler University Jordan College of the Arts ; Posted on 
Administrative Specialist for the Arts Administration Department



The Arts Administration Administrative Specialist is a full time 9-month position that provides a full range of administrative support to the Department of Arts Administration and to the Art+Design program of the Jordan College of the Arts at Butler University. The Administrative Specialist serves as the point of contact for departmental information to current and prospective students, parents, other faculty and staff, and community members.


• Coordinating administrative aspects of the arts administration department and the Art+Design program

• Maintaining student & departmental records

• Organizing departmental enrollment logistics

• Monitoring and managing departmental budgets

• Assisting admission staff, faculty and prospective students with the recruitment process

• Maintaining website and social media vehicles for Arts Administration and Art + Design information

• Serving as a resource and ongoing support for students within the department

• Assisting faculty and students with Moodle

• Ensuring appropriate supplies and materials

• Developing and implementing database for alumni contacts

• Attending and participating in departmental, college, and university meetings

• Assisting with special events

• Assisting with special projects as assigned

• Other duties as assigned


• Bachelor’s degree preferred, high school diploma required

• At least 5 years professional experience in business environment

• Demonstrated knowledge of Microsoft Office; familiarity with PeopleSoft and/or Moodle preferred

• Demonstrated ability to clearly communicate ideas and recommendations both orally and in writing

• Ability to thrive in situations requiring high degrees of collaboration, timeliness, and deadlines

• Affinity for arts & culture

• Strong organizational, interpersonal, and technology skills

• Experience working in an institution of higher education preferred


To Apply

Applicants must submit:

All interested candidates should send cover letter, resume, and completed application in a single PDF file to Susan Zurbuchen at Please label the email and PDF with your last name and the position title (i.e., Donahue – Administrative Specialist).

Only completed applications will be considered.


Butler University’s Department of Arts Administration is one of the first comprehensive undergraduate arts administration programs in the country. The department awards a Bachelor of Science degree in Dance Arts Administration, and Bachelor of Science degrees in Arts Administration with concentrations in either music, theatre, or general/multi-arts; there are currently 90 majors. This JCA program is fully integrated into the University’s liberal arts curriculum and arts administration students are required to be personally involved in multiple art forms. The undergraduate arts administration program focuses on preparing students for careers working with a wide variety of artists and nonprofit arts organizations.  Students are given opportunities to learn and develop skills through experiential learning, internships, and special projects with small and large arts organizations.

The Art + Design Program is the newest component of the Jordan College of the Arts. Its mission is to educate artists to acquire skills of the designer, and designers to attain the aesthetic eye of the artist, achieved through an innovative, hybrid curriculum that emphasizes sustainable, traditional, and digital materials

The Jordan College of the Arts at Butler University includes undergraduate programs in arts administration, art + design, dance, music, and theatre; a graduate program in music; and the Butler Community Arts School, an arts education program. The respective departments are accredited by the National Association of Schools of Music, Dance, and Theatre.


Founded in 1855, Butler University is a nationally-recognized master’s comprehensive institution located in Indianapolis. The University’s six colleges offer more than 65 undergraduate areas of study, 8 pre-professional programs, and 19 graduate programs to a student body of approximately 4,700. The student-to-faculty ratio at Butler is 11:1 and the average undergraduate class size is 20. The University supports over 44,000 active alumni living in all 50 states and nearly 80 countries worldwide.

Butler University is committed to enhancing the diversity of the student body and our faculty and staff. In addition hiring decisions are made on the basis of an individual’s qualifications, past experience, overall performance, and other employment-related criteria. Butler University provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.


Artsopolis Network Members: Akron OH | Austin TX | Bainbridge Island WA | Birmingham AL | Boston MA | Cape Cod MA | Cincinnati OH | Cleveland OH | Colorado Springs CO | Columbia SC | DuPage County IL | Durham NC | Essex County MA | Flagstaff AZ | Flint MI | Fort Lauderdale FL | Indianapolis IN | Kalamazoo MI | Kansas City MO | KeepMovingOKC | Macon GA | Main Line Area PA | Marin County CA | Marquette County MI | Mendocino County CA | Middlesex County NJ | Milwaukee WI | Montgomery County MD | Napa Valley CA | Nashville TN | Niagara County NY | Oklahoma City OK | Orange County CA | Orlando FL | Ottawa IL | Panama City FL | Pittsburgh PA | Providence RI | Quito, Ecuador | Richardson TX | Sacramento CA | San Antonio TX | St. Cloud MN | St. Croix Valley MN/WI | St. Johns County FL | Stillwater MN | Tallahassee FL | Tampa Bay FL | Utah | Ventura CA | York County PA