The Arts Council of Indianapolis, in partnership with the Indianapolis Airport Authority (IAA), invites artists and other artistic content providers or display authors to submit proposals for temporary (3-6 months) installations in the exhibition cases inside H. Weir Cook Memorial Terminal at Indianapolis International Airport (IND). This solicitation is for exhibitions to occur between June 1, 2020 and May 31, 2021, which is the Bicentennial Celebration year for the City of Indianapolis. All installations must be durable, low-maintenance and suitable in form, material and content for a mixed-ages audience that will include young children.
BUDGET: Exhibitors will receive a loan fee of $1,000.
ELIGIBILITY: Age 18 or over. Preference will be given to Indianapolis artists and to displays that engage and reflect the diverse culture and environment of central Indiana. For the purposes of this process, an Indianapolis artist is one who was either born in Indianapolis, pursued higher education in Indianapolis, or lived in Indianapolis as an adult for a significant period of time.
DEADLINE: January 31, 2020
Information About the Bicentennial Theme
In the summer of 1820, commissioners hand-picked by the Indiana legislature were mandated to locate a new state capital as near as possible to the center of the state, to take advantage of western migration. In 1821 the legislature approved an existing, small settlement called Fall Creek as the capital site, and the name Indianapolis was chosen as a combination of Indiana, plus the Greek word “polis” for city.
The City of Indianapolis is celebrating the bicentennial of its founding from June 1, 2020 through May 31, 2021. “The bicentennial celebration is about the people of Indianapolis – its rich and diverse history and the neighborhoods, organizations, and individuals who have made Indy the world-class city it is today,” said Indianapolis Mayor Joe Hogsett. The Bicentennial Commission is encouraging the entire city to showcase 200 years of community contributions, achievements, and milestones along the themes of history, civic pride, innovation, or legacy.
The Arts Council is seeking artists’ and arts organizations’ proposals for the airport’s exhibition spaces that are specifically aligned with these themes of the bicentennial celebration. Scheduled projects will be submitted for endorsement by the Bicentennial Commission. Endorsement will allow the projects to be officially recognized in the City’s Bicentennial promotional materials, including the Bicentennial activities calendar, the city’s Bicentennial website, and Bicentennial social media channels.
The art program at Indianapolis International Airport displays high-quality, original works by professional artists. The exhibition cases are conceived of as “installation” environments rather than “gallery” environments. Development of creative, meaningful, unified, and site-specific concepts and presentations is encouraged. A professional curator is available to speak with you and help you develop your concept prior to submission.
All other factors being equal, preference will be given to artists physically located in Central Indiana at the time of display. The Arts Council values cultural diversity and encourages artists and organizations of varying backgrounds and experiences to submit proposals. Additionally, one space is reserved for artists whose projects reflect an international focus or a global perspective on the bicentennial theme.
Project Budget and Compensation
The display author (who may or may not be the exhibiting artist) is responsible for all costs relating to the exhibition or display. Costs that the display author may incur include, but are not limited to, the fabrication cost of the artwork; labor and expenses of transporting and obtaining or preparing exhibit furnishings such as pedestals, stands or mounts; preparation of artwork for display including, if applicable, framing two-dimensional works WITHOUT GLASS OR PLEXIGLAS; preparation and/or purchase of appropriate title signage; transportation of the artwork; designing and fabricating display signage and labels; and installation and removal of the display.
The IAA will provide a loan fee of $1,000 per exhibition. This loan fee is expected to defray some of the artists’ expenses. Artists preparing complex projects are encouraged to seek additional outside funding for their work: funding sources include (but are not limited to) the Indiana Arts Commission’s Individual Advancement Program (https://www.in.gov/arts/3024.htm), the Arts Council of Indianapolis’ DeHaan Artist of Distinction Award Program (https://indyarts.org/grants/grants-for-individuals/dehaan-artist-of-distinction-award), or the Arts Council’s Creative Renewal Arts Fellowship Program (https://indyarts.org/grants/grants-for-individuals/creative-renewal-arts-fellowship). The Bicentennial Commission does not provide funding to endorsed projects.
For the purposes of this document, “display author” refers to the individual who is developing and remains responsible for the display during the planning, on-view, and removal periods. This individual is typically—but is not required to be—the exhibiting artist.
INSURANCE: Displays are mounted entirely at the display author’s own risk. The Indianapolis Airport Authority will not insure, or be responsible or liable for, artwork displayed on its premises or installation assistance provided by IAA or the Arts Council of Indianapolis, or for other loaned non-art objects (such as pedestals and hanging equipment) related to the exhibition or display. For displays of extraordinary monetary value, the IAA reserves the right to request an itemized list of the value of each display item and/or a certificate of insurance from the display author citing the total value of the display contents.
AGREEMENT: The IAA and the display author will enter into a formal agreement indicating the conditions of the display. The Arts Council will provide a copy of the agreement for the display author’s review and consideration prior to sending a signature version.
APPROVALS: After a work or group of works is accepted for display by the IAA, the artist/display author shall, at least 30 days before the scheduled installation date, present the entirety of the proposed display contents (or photographic documentation thereof) to a designated Arts Council representative for review of its appropriateness and condition. The IAA reserves the right to deny or refuse display of any item, for any reason, and reserves the right to cancel the display at any time if cancellation is within the IAA’s best interest.
AESTHETICS: The display author is responsible for designing the display to meet rigorous aesthetic standards. Each display must include professional-quality title signage (preferably vinyl text) and a framed or otherwise professionally-presented artist biography and statement with a headshot. The responsibility for producing these items shall rest with the artist. The production of a professional-quality handout or brochure is encouraged but is not required. The IAA must approve all printed materials, labels, and signage a minimum of 30 days prior to the scheduled installation date.
INSTALLATION: The display author is responsible for producing and/or gathering all display materials and bringing them to the airport for installation at a designated date and time. Installation will take place in a single session.
ALTERATION: After installation of a display, the IAA reserves the right, at all times, to request removal or alteration prior to the end of the scheduled exhibition period. The reasons for this may range from community discomfort with the contents of the display to a condition problem with the display contents or display furnishings.
CANCELLATION OF DISPLAY BEFORE INSTALLATION: The IAA reserves the right to cancel a scheduled installation at any time prior to the designated installation date should unforeseen conditions or situations arise. All attempts will be made to reschedule the display for a time of mutual convenience; however, if the display is time-sensitive, the IAA cannot guarantee a suitable time slot for a substitute display.
CLEANING: The display author is responsible for responding within 36 hours to an Arts Council request to clean the inside of his/her display case at any time during the scheduled installation period. Cleaning requires advance coordination with the Arts Council for an assigned time to perform the work. Failure to respond to such requests may result in the installation’s removal by the IAA before the end of the contracted exhibition period. Depending upon the location and nature of the installation, cleaning may take place during daytime operating hours or may be requested to take place after 8 p.m. to avoid disturbing the flow of passengers during peak travel hours. Display authors are responsible for bringing their own cleaning supplies appropriate to the nature of the display.
Requests for consideration for exhibition will be evaluated first by the Arts Council, and then by IAA, who shall determine suitability in its sole judgment and discretion, on the basis of aesthetics; cultural and/or historic significance; community and/or regional interest; the ability of the IAA to display or properly care for the artwork while on the airport’s premises; or other factors which may designate the display as desirable or not desirable.
A proposed display that approaches a commercial message without substantial aesthetic, educational, or cultural content will be directed by the Arts Council to the IAA’s business development department for review as a sponsor-paid advertising opportunity to be staged elsewhere in the airport.
Proposals submitted under this RFP will be evaluated by the Arts Council and approved by the IAA on the following criteria, listed in order of priority:
The Arts Council public art staff will review all submitted proposals and may confer with its Public Art Selection Committee at its discretion to obtain guidance as to the desirability of each proposed project. Upon recommendation by the Arts Council, the IAA has the final say on whether a project will be accepted for exhibition. Display authors will generally be notified of approval status before the end of February, 2020.
The display author’s name and preferred contact information (phone number or email) must appear on each item. Items should be submitted in the order listed. A digital submission on a single CD is preferred, although paper submissions are acceptable.
A. THE ATTACHED PROPOSAL COVER SHEET, completely filled out. (you may request an editable version, or choose to reproduce the sheet exactly)
B. BACKGROUND INFORMATION
C. INFORMATION ABOUT THE PROPOSED ARTWORK
How to Submit
Please do not email your submission! The Arts Council cannot receive large or numerous attachments, and the system may reject your attempt without notifying either party.
All materials submitted will become the property of the Arts Council and will not be returned. Neither the Arts Council nor the IAA will be responsible for any costs or expenses associated with submitting a proposal.
Notices and Disclaimers
Be advised that materials contained in submissions responsive to this request may be subject to disclosure under the Indiana Public Records Act, IC 5-14-3 et. seq. (the “Act”). Potential display authors claiming a statutory exception to disclosure of information under the Act must place all such information in a separate sealed envelope, clearly marked “Confidential” and must indicate on the outside of the envelope that confidential materials are included and specify which statutory exception provision applies. IAA reserves the right to make its own determination of confidentiality. If the IAA does not agree that the information designated as confidential should be withheld from public access under the Act, it will so advise the artist and may thereafter disclose the materials as required by law. The IAA expects that submissions in response to this request will contain sufficient non-restricted data to permit the review to proceed without delay for consideration of extensive claims of confidentiality. A claim of confidentiality that is strictly limited to the time period of the procurement action will not be a cause for rejection. Overly burdensome claims for exemptions from public access may cause the IAA to view the submission with disfavor.
The Arts Council of Indianapolis will make every effort to ensure the safe handling of submitted materials; however, it will not be responsible or liable for any loss or damage. Neither the Arts Council, the IAA, nor any person or entity, creates any obligation, expressed or implied, by issuance of this announcement or by receipt and consideration of any responses/proposals. The Arts Council and the IAA reserve the right to reject any applicant, artist or display author, or to terminate the selection process, at any time for any reason without prior notice. The Arts Council and the IAA also reserve the right to directly solicit proposals from individual artists or community groups or to invite artists to exhibit without submitting an initial proposal.
All decisions made during the selection process are final, with disputes subject to review only by the IAA’s Board of Directors.
By submitting this proposal, I/we agree to adhere to all the policies, procedures, rules and guidelines that have been, or will be, disclosed to me/us by representatives of the Arts Council and/or the IAA. I/we understand that if I/we am/are selected to realize this proposal, all artwork is installed at my/our own risk, and I/we agree to release, indemnify and hold harmless the Arts Council of Indianapolis, the IAA, and their directors, employees and representatives, for any and all claims and damage to the displayed items and for any injuries to artist, artist personnel, or the public or property during the installation period(s), removal period(s), while on display, and during maintenance visits. I/we also agree to indemnify the Arts Council and the IAA for any claims and damage or injuries to third parties caused by the display; such indemnification shall not be limited by any insurance policies I/we may hold. Any damages that I or my representatives may cause to IAA premises or property shall be my/our responsibility to repair or replace, at my/our sole expense.
An agreement summarizing all applicable policies, procedures, rules, regulations, terms and conditions, including insurance and work-order requirements, will be signed between the IAA and selected display authors prior to installation.
QUESTIONS? Contact Lindsey Lord, Artist Services and Special Projects Manager, firstname.lastname@example.org or (317) 631-3301 x214.
INDIANAPOLIS INTERNATIONAL AIRPORT PROPOSAL COVER SHEET
Please type or print. Editable copies of this form are available upon request: email email@example.com .
For the purposes of this document, “contact” refers to the primary individual producing and responsible for the installation during the planning, on-view and removal periods. This may be the same as the exhibiting artist.
CONTACT NAME / DISPLAY AUTHOR: _____________________________________________
ARTIST NAME (if different): ____________________________________________________
Mailing Address: ___________________________________________________________
Phone: _________________ FAX: ___________________ Email: ____________________
Artist Website URL: _______________________________________________
Preferred social media: Facebook Instagram Other: ________________________
DESIRED EXHIBITION PERIOD:
Number of weeks: ____________________
(note: the minimum display period is 12 weeks; a typical display period is 16 weeks)
Preferred installation date: ________________ Preferred removal date: _____________
Is this period tied to a specific time-delimited event? (circle one) Yes No
If yes, please briefly explain: _____________________________________________________
DESIRED DISPLAY LOCATION(S): (mark all that apply)
____ Ticket Hall display case(s) north
____ Ticket Hall display case(s) south
____ Concourse A connector built-in display case
· Glass shelves required? Yes No
____ Concourse B connector built-in display case
· Glass shelves required? Yes No
____ Other (please identify location) _______________________________________________
By submitting this display proposal, I/we agree to adhere to all the policies, procedures, rules and regulations that have been, or will be, disclosed to me/us by representatives of the Arts Council of Indianapolis and/or the Indianapolis Airport Authority (“IAA”). I/we understand that if I/we am/are selected to realize this proposal, all displays are installed at my/our own risk and expense, and I/we agree to release, indemnify and hold harmless the Arts Council, the IAA, and their directors, employees and representatives for any and all claims and damage to the displayed items and for any injuries to IAA personnel or the public or property during the installation period(s), removal period(s), while on display, and during maintenance visits. I/we also agree to indemnify the Arts Council and the IAA for any damage or injuries to third parties caused by the display; such indemnification shall not be limited by any insurance policies I/we may hold. Any damages that I or my representatives may cause to IAA premises or property shall be my/our responsibility to repair or replace at my/our sole expense.
Signature: _________________________________________ Date: _____________
Printed Name: _______________________________________
ARTS COUNCIL USE ONLY: Date received ________________ Date reviewed ___________________
Disposition (Recommend, Deny, Hold) __________________