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IndyHub Seeks Events and Operations Coordinator

Posted by IndyHub ; Posted on 
IndyHub Seeks Events and Operations Coordinator
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IndyHub works every day to grow, engage and empower a community of 20- and 30-somethings who are meaningfully connected to Indianapolis and invested in its future. We channel our city’s doers, builders and changemakers to the people, places, civic opportunities and organizations that make Indy a great place to live, work, play and plant roots.

For the transplant looking to get plugged in to their new home, IndyHub provides community onboarding, social experiences, one-on-one meetings and intentional introductions to people and organizations. For the home-comer, intern and soon-to-be college graduate, IndyHub creates opportunities to explore neighborhoods, the city’s sports scene and other amenities, showcasing how vibrant a place Indy has become. And for the emerging leader looking to make a difference, we provide educational opportunities, leadership development and resources to help them carve out their impact and secure a seat at the table.

The ideal candidate for this role is grounded in community, enjoys creating experiences for others and shares in our core value that Indianapolis should be the most welcoming and empowering city in the country for young leaders. Experience in event planning and communications, curiosity and positive attitude are a must, as is the ability to multitask and be a self-starter. This individual is highly organized, communicates effectively, and can successfully manage multiple projects at once. The ideal candidate is resourceful and will play a key role on our small team. This position will report to the Director of Engagement.

EVENT OPERATIONS
● Coordinate and prepare event logistics for IndyHub programs (both virtual and in-person) – including IndyHub’s largest annual event, IndyVolved – along with other programs including but not limited to: Shape Our City Summit, IndyFluence, Camp IndyHub, Raise Your IQ, Five to Seven, The Lab, Corporate Collective and 1828 Leadership Project
● Act as a liaison to vendors such as venue, security, transportation, food, beverage and other partners
● Work with Director of Engagement to meet project budgets, negotiate vendor contracts and fees, and fulfill invoices
● Work with IndyHub leadership to deliver flawless execution of hosted experiences with key partners and stakeholders, including detailed communication, direction and planning
● Collaborate and innovate as we work to make each event and experience a success
● Deliver an exceptional experience to every person met through first impressions, building trust with colleagues, partners, Board leaders and the IndyHub network
● Some travel required as we host events throughout Marion County

MARKETING OPERATIONS
● Support IndyHub’s digital event marketing, including event registration, follow-up assessments and partner toolkits
● Manage the IndyHub community calendar and volunteer opportunities page(s) on IndyHub website, including adding and approving submitted events and projects.
● Work with Director of Engagement to support logistics and curation of the monthly IndyHub e-newsletter to 12,000+ subscribers
● Work with Director of Engagement to support the communications dashboard with a focus on annual metrics and tracking
● Seek opportunities to develop relationships and build story ideas to grow IndyHub as a thought leader
● Participate in committees, events, and other duties as assigned as an official IndyHub representative

ORGANIZATION OPERATIONS SUPPORT
● Provide assistance in meeting and presentation readiness including scheduling, arrangements, presentations and overall preparedness, including meetings with the Board of Directors, sponsors and committees
● Work with President on ongoing management of sponsorship tracking, invoicing, communication; oversee donation receipts and gift acknowledgement
● Work with President to assist and oversee time tracking management
● Occasionally meet with emerging leaders and new residents through IndyHub’s Meet Indy program
● Direct or administer volunteer opportunities as necessary
● Support the IndyHub team and Board of Directors on ancillary tasks and projects

 

OVERVIEW

POSITION TITLE: EVENTS & OPERATIONS COORDINATOR

✓ Full-time
❏ Part-time
❏ Seasonal

✓ Paid (Salaried)
❏ Unpaid
❏ Stipend

SCOPE OF ROLE & RESPONSIBILITIES

● Bachelor’s degree
● Entry level to (2) years experience, which may include internships
● Background that includes a demonstrated proficiency in communications and commitment to community engagement
● Experience in event management, execution, and some knowledge of social media
● Demonstrated organizational skills; proven ability to handle multiple projects at once and meet deadlines
● Strong computer skills and familiarity with a variety of technology platforms, including but not limited to: Canva, Google Drive,
Mailchimp, Microsoft Office, Salesforce Marketing Cloud, and WordPress
● Exceptional written and spoken communication skills
● Ability to thrive working both independently and within a team setting, and a willingness to work with enthusiasm among
evolving priorities
● Business day availability, with some evenings and occasional weekend commitments
● High professional standards with the ability to see the big picture and manage practical details
● Social innovator who is investing in giving back to the community and creating positive change in Indianapolis

● Health Insurance Plan with optional vision & dental through FullStack PEO
● Holiday schedule & paid vacation days
● 401(K) Plan
● Cell phone stipend

As an equal opportunity employer, IndyHub encourages applications from all individuals regardless of age, gender, race, ethnicity,
sexual orientation, marital status or physical ability, and evaluates all candidates on a merit basis.

Submit your application using this link. To be an eligible candidate for this position, you must submit the following items:
1. At IndyHub we believe People Make the City. Instead of sharing a standard cover letter, we’d like for you to submit a 1-page “daydream letter.” Here are some examples: a story about a moment that has shaped who you are, the best advice you’ve been given or a motto you live by, a scene that took your breath away, or even a bit about your greatest passion. Be creative, and help us get to know you better.
2. Resume
3. Responses to the following questions. Please limit responses to no more than 5 sentences each.
a. At IndyHub, we work every day to grow, engage and empower a community of 20- and 30-somethings who are meaningfully connected to Indianapolis and invested in its future. IndyHub staff serve as key advocates and cheerleaders for our constituents. How do you see your lifestyle fitting in with the roles and responsibilities as an IndyHub team member?
b. How have your past experiences, either personal or professional, prepared you for a position that is fast paced and manages multiple projects at the same time?
c. Indy’s 20-and 30-something’s are ready to make transformational change so that more young people will recognize Indy for its vitality, growth and ultimate long-term success. Based on your knowledge of the organization, how can IndyHub further expand its mission throughout Central Indiana and better advocate for our city’s young leaders?
4. Any additional information or documentation you’d like the hiring manager to consider when reviewing your application.

If you have any questions or needs please reach out to hello@indyhub.org. To apply, click here.

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