Park Tudor School Seeks Fine Arts Program & Events Assistant

Posted by Park Tudor School ; Posted on 
Park Tudor School Seeks Fine Arts Program & Events Assistant


Park Tudor is an independent school in Indianapolis, Indiana that takes pride in upholding a tradition of academic excellence that began in 1902. As a college preparatory school for children ages 3 through grade 12, we provide an exceptional learning environment where children are encouraged to explore opportunities, exceed expectations, and expand possibilities. Small class sizes, a safe and caring atmosphere, and numerous extracurricular activities that include the arts and athletics, ensure that each child at Park Tudor receives a unique educational experience catered to his or her individual passions.

Mission Statement

To create an inspiring college-preparatory learning environment, with exceptional educators and extraordinary opportunities, that prepares and motivates students to become balanced, confident, and resourceful lifelong learners.

Core Values:
Intellectual Engagement

Job Description:
Park Tudor is currently seeking a Fine Arts Program & Events Assistant starting June 1, 2022. This role is an integral member of the Fine Arts Department. Under the direction of the Director of Fine Arts, the Program & Events Assistant is responsible for the day-to-day and year-round logistical management of departmental projects and events. Responsibilities include but are not limited to: scheduling, coordinating and overseeing departmental events; preparing budgets; processing billing; working with vendors; managing the front-of-house in Ayres Auditorium; supervising volunteers; and creating promotional marketing materials for events. The ideal candidate demonstrates a collaborative, results-oriented approach and is self-directed, possessing the ability to make sound decisions in keeping with school protocols, policies and culture.

Essential Responsibilities:
Essential functions include the following.
Reports to the Director of Fine Arts as assistant of departmental events, productions and project initiatives.
Manages the logistics of departmental events including but not limited to: the development of comprehensive plans and timelines; implementing and coordinating work orders, catering, and volunteers; ensuring campus partners are informed of event needs.
Creates, coordinates, and oversees a wide range of promotional activities related to community outreach and event promotion.
Serves as an information resource to students, staff, and the general public regarding departmental programming and events.
Serves as key resource contact to the PT Fine Arts Guild – coordinating, and overseeing logistics for the parent volunteer group.
Processes private study faculty billing, acts as liaison between private study faculty and contractors, and Human Resources.
Designs and produces concert programs, playbills, posters, and other marketing materials for department.
Manages all front-of-house set-up and operations in Ayres Auditorium, to include ticket sales for productions.
Plans, organizes and coordinates box office activities, concessions and volunteers.
Arranges photographic/videography coverage of events and activities.
Serves as house assistant for departmental events; responds to patron inquiries and concerns; arranges for the special needs of patrons; and ensures that events comply with ADA requirements.
Is present during departmental performances and events, with duties including setting up the lobby accordingly and serving as a representative of the Fine Arts Department.
Provides leadership in emergency situations during events, to include acting as the designated First Aid responder; being familiar with building alarms, equipment and evacuation procedures; and leading a building evacuation if necessary.
Performs other duties as assigned.

Qualification Requirements:
Education: Bachelor’s Degree

Experience: 2 to 4 years of related experience including: project management, events management, community outreach, teaching, arts administration, and customer service.

Required Qualifications:
Ability to work evenings and weekends for departmental events and programming.
Must be extremely organized and have the ability to successfully balance, prioritize, and manage multiple projects, while providing superior constituent service.
Energetic, student-centered, and team-oriented professional.
Ability to work independently and collaboratively to manage projects to successful completion with minimal guidance.
Experience in managing priorities, handling conflict, anticipating needs with ability to pivot.
Highly collaborative, with ability to work collegially and professional across divisions, and all school constituents
Ability to assess situations accurately and problem solve with sound decision-making that is in keeping with culture of the School.
Experience managing, supervising, scheduling, and coordinating parent/student volunteers.
Outstanding oral, written, interpersonal, critical thinking, program management, fiscal management and implementation skills.
Proficient in core technological competencies and managing software systems.
Expert knowledge of Google Apps, Microsoft Word, Excel and PowerPoint
Working knowledge using InDesign, Photoshop, and/or Canva
Willingness to engage in all aspects of the Park Tudor community while promoting and supporting the School’s mission, vision, and values.

Park Tudor School offers excellent pay and a comprehensive benefit package. Our professional development focuses on mind, brain, and education research and application; Equity and Inclusion; Mindfulness; Project-Based Learning; and Classroom Instructional practices (rotating topics). Professional development opportunities are also available for participation in conferences, workshops, and membership in professional organizations. Park Tudor is an Equal Opportunity Employer. Those who would add to the diversity of our staff are strongly encouraged to apply. Interested candidates should send their resume and cover letter to and complete the online job application.

To apply online, please click here.