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Public Art Sought for Texas Tech Performing Arts Complex

Posted by Texas Tech University ; Posted on 
Public Art; Visual - DEADLINE :  
Public Art Sought for Texas Tech Performing Arts Complex




The Texas Tech University System seeks to contract with a firm to select and/or commission, procure, and install interior art to be placed inside the Talkington College for Visual & Performing Arts Theatre & Dance Complex located on the Texas Tech University Campus in Lubbock, TX.

Budget: $100,000 purchase budget for portable work; many works will be purchased
Eligibility: Professional visual artists
Deadline: 11/28/2018 3:00 PM Central Time

Full RFP available at

Project Description
The School of Theatre and Dance at Texas Tech University fosters the highest standards of scholarship and creative activity and provides opportunities for students to work actively in both areas. We champion training and education in a breadth of specialized programs, encourage students to cross boundaries between them, and prepare students for careers in both practice and pedagogy. By integrating the practical and the scholarly, the School serves as a vital force in the cultural and intellectual life of our society.  View more at:

Site History
Founded in 1923 as Texas Technological College, Texas Tech University has the distinction of being the largest comprehensive higher education institution in the western two-thirds of the state of Texas. Texas Tech’s campus boasts a strong tradition of Spanish Renaissance architecture, characterized by light-colored brick structures with stone accents and red tile roofs. More information about the architectural traditions of Texas Tech can be found at .

Artwork Location Description
The TCVPA Theatre & Dance Complex is a two-story addition to the Charles E. Maedgen Theatre located on the Texas Tech University campus creating a new Theatre & Dance complex. The complex will host numerous University Theatre productions and many theatrical competitions. The 50,000 GSF addition will include features such as a grand two-level lobby for events and live performances, a new 200 seat black box theatre, 3 large studios and 3 rehearsal spaces, a green room, make-up and dressing rooms, scene shop expansion, Departmental office suite and faculty/staff offices. Plans, renderings, and material finish boards for TCVPA Theatre & Dance Complex can be downloaded here.

Artwork Goals
Public spaces will house the majority of the interior art selections. This includes (but is not limited to) the lobby, corridors and other circulation spaces. Art should also be selected for Reception/Waiting 161 and Conference Room 161A. Please do not propose art for private offices, studios, rehearsal rooms, dressing rooms, storage spaces, or restrooms. Artwork selections should be appropriate for a higher education theatre and dance facility and support the mission and vision of the School of Theatre and Dance (see below).

Selections should be appropriate for a higher education theatre and dance facility. The following may be considered for the selections: framed artwork prints, art on canvas, photography prints, original photography and artwork, and other media – such as metals, glass, ceramics, etc. A variety of sizes and media types is preferred. A minimum of 10% original artwork pieces are required for the project.

The number of art pieces and their locations should be determined in the proposals submitted. All artwork hung on walls should be installed using a security hanging system.


  • RFP Posted: November 2, 2018
  • Written Inquiries must be received by: November 14, 2018
  • Responses to Inquiries: November 16, 2018
  • Responses due by 3:00 PM, CDT November 28, 2018
  • Finalist(s) selected and notified: December 2018
  • Finalist(s) design Presentations: TBD if needed
  • Firm/Consultant awarded: December 2018
  • Projected Installation Date: April 2019

Selection Process
TTUS will select the firm/consultant that best meets the requirements, based on the information contained in their response to the Request for Proposals, any reference checks conducted, and the information presented during any interviews conducted as part of the selection process. After evaluating the submissions, TTUS will narrow the pool of applicants to approximately one to three finalists that will interview with the TCVPA Theatre & Dance Complex Interior Art Committee (if necessary).

Selection Criteria
Specifically, in the selection of finalists, Texas Tech University System and its TCVPA Theatre & Dance Complex Interior Art Committee will review and consider the following:

  1. Firm’s background, history, and expertise.
  2. Firm’s experience with similar projects and delivery record of successfully providing the services required in the RFP
  3. Quality and comprehensiveness of submitted artwork selections and concept
  4. Proposed Budget and Fee
  5. Proposed Schedule
  6. The quality and comprehensiveness of the submission package

What to Submit

  1. Cover Sheet:  Include name, address, telephone, email, website (if applicable), and fax number of the firm/consultant to receive all Project information, or any official correspondence relating to the Project. Please reference the project name (TCVPA Theatre and Dance Complex) and number (14-14) on all correspondence.
  2. General Information:  Information on the Firm including a brief history of the Firm, information about the Firm’s Principals, the services offered, the number and type of professional and other staff members, and business volume over the past five years. List any other firms that will be used.
  3. Firm Experience: Briefly discuss three projects that best represent your firm’s ability to successfully complete this project on time and within budget. As a minimum, provide a brief description of the project, current client information (including names, current phone numbers, and email addresses), date of services performed, specific services your firm provided, size of the project, project budget at bid, and project costs at completion. Describe challenges you would anticipate in performing the requested services, the impact on the quality, cost, or schedule, and your proposed solution to address these issues.
  4. Interior Art Selections:  All proposals should include a sampling of approximately 25 pieces of interior artwork, explaining media, mats and frames (if appropriate), and installation methods. The response should also explain the rationale for the selection of each piece of artwork.  Proposals should determine preliminary locations of artwork (shown on floor plans) and an estimated number of art pieces for each building within the scope of the project.
  5. Project Schedule: This section should provide a detailed plan of how you will meet the schedule for the project.
  6. Project Budget:  Include firm/consultant fee, travel, cost of commissioned work(s), materials, fabrication, shipping, installation, punch lists, contingencies, and post-installation documentation.
  7. HUB Contracting Commitment: It is the policy of Texas Tech to support and promote the use of Historically Underutilized Businesses in its contracts. In accordance with Texas Government Code 2161.252, Texas Tech declares that this solicitation does have a probability of subcontracting opportunities. The State of Texas annual utilization goal for Other Services is 26%. Indicate your firm’s commitment to the amount of work, as a percent of the Total Contract Amount, performed by certified HUB firms including work your firm will self-perform if it is a certified HUB firm. Document your policies and approach to assure Texas Tech of a good faith effort to voluntarily meet or exceed the state HUB utilization goals.
  8. Additional Information: Indicate the number of Addenda received prior to the submission of the Proposals.

How to Submit

Submit all materials ONLINE ONLY through .

QUESTIONS?  Contact Mesha Kleibrink, or 254-253-0903


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