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St'Artup317 Seeks Part-time Vendor Coordinator

Posted by St'Artup317 ; Posted on 
Employment - DEADLINE :  
St'Artup317 Seeks Part-time Vendor Coordinator


Help coordinate St’Artup317 brands and vendors for Season 4 (2021)!
This is a part-time, contract position March – June, 2021.

Vendor Coordinator Duties:

Pre-season March/April: 

Begin communication with individual vendors during roll-out selection process once they receive notifications of individual spaces, answering initial questions and confirming acceptance of issued spaces.

Ensure that all vendors provide a COI, submit their deposit and understand all St’Artup317 expectations including hours of operation, tracking metrics, using #startup317 in social media, and how they get their deposit refunded. Upload all paperwork to provided Google Drive folder.

Meet one-on-one with Individual Retailers (approximately 30-60 minutes each) prior to set up and discuss set up plans, space needs, merchandising plans or event plans and help troubleshoot any pre-set up issues or address any possible pre-set up concerns. Main goal of the meeting is to encourage exciting and creative or interactive use of the space & discuss their plans for advertising and social media strategies while in the space to attract customers/visitors/tourists.

For locations with multiple retailers: Meet with each retail group and discuss with them anticipated hours of operations, staffing expectations for the shared space, discuss things like customer service expectations, playing music in a shared retail space, and work out or at least discuss details in the small groups such as accepting payments for other vendors & how each group wants that to work, securing products if you aren’t in the space but another retailer is, etc.

Coordinate with landlords and vendors to meet retailers in their assigned spaces at least once prior to April 26 (if possible to gain early access) so they can see in advance what their space looks like and what they have to work with for their set up, some places may be able to access sooner.

Pop-up month May 1 – May 31: 

On call Key Holder for emergency Lockouts/ Lost Key Situations

Being first line contact for building issues that may arise ex: blown fuses, light bulbs out on super high ceilings, plumbing issues/ toilet overflow, alarms etc and Weekly check ins at each retail location with each vendor.

Some light social media content gathering with your phone.

Move Out: June 1-4 

Visit each space post-move out to ensure vendors left areas clean and orderly – remind vendors when they move in that that is an expectation, and could affect return of deposit if the space is left in disarray.

Post Move Out: June 5-22:

Conduct exit interviews to gather comments for improvements or praise of St’Artup317 project from retailers. Exit google survey will be issued by St’Artup317 and you will ensure that all vendors complete it.

Final-Wrap up team meeting will be scheduled before June 30th.


Ideal candidate should possess:

Outstanding communication skills, both written and verbal
Have 3-5 years experience with vending/retail
Be very familiar with downtown and surrounding neighborhood, and comfortable walking/driving
Have a flexible schedule
Handle a fast-paced, sometimes stressful environment like a champ
Be organized and detail oriented
Be reliable and a team player
Have references

Time Commitment

Time commitment will fluctuate from week to week, with some weeks being 3-5 hours a week, and others being 10-12 hours per week.


Payment of $2,000 will cover all hours related to meetings with St’Artup317, all hours worked with vendors & vendor events, parking meter or garage parking fees, and mileage. Average hourly pay is $25 p/h.

Payment terms

Contractor will be responsible for own taxes. Payment to be made in four installments of $500 paid on the 15th of each month of the project, March 15th, April 15th, May 15th & June 15th. Contractor to provide invoices and a W9. Payment will be issued by Indy Chamber.



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