Eskenazi School of Art, Architecture + Design Graduate Services Coordinator

The Eskenazi School is seeking an individual to support the Studio Art MFA program on the Bloomington campus. The Graduate Coordinator will be responsible for managing an MFA candidate’s academic progress from the application/admissions process through graduation. The Coordinator will work closely with our Director of Graduate Studies, the College Graduate Office, and the University Graduate School to support prospective and current students.

Department-Specific Responsibilities

• Focuses on Graduate Studies.
• Manages the application process in WebAdmit; reviews applications for completeness; contacts applicants for missing documents and resolves any discrepancies; verifies payment of application fees; serves as contact person for graduate program applicants. Manages online portfolio platform for internal application review.
• Gathers and analyzes data and information generated by graduate student recruiting; verifies accuracy and resolves any discrepancies or problems. Prepares records/compiles reports of program activities for faculty and school leadership.
• Develops, monitors, and oversees files and complex databases for all applicants, current grad students and matriculated students; ensures data is accurate, complete, and up-to-date.
• Maintains confidential files; sorts, forwards, and distributes all mail and emails related to graduate studies.
• Responds to inquiries from outside the school; answers questions regarding school’s policies and procedures or refers to appropriate office.
• Serves as liaison with colleagues in the College’s Graduate Office, University Graduate School, and Office of International Services.

General Responsibilities

• Assists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services initiatives. Performs duties such as attending a front desk, answering phones and email, and delivering messages and mail.
• Serves as a liaison to campus partners for cross-departmental student services initiatives, providing information, securing space reservations, scheduling planning meetings, and providing necessary documentation.
• Provides assistance to student participants, stakeholders, faculty, and/or staff; acts as a resource by analyzing information, providing documentation, and preparing reports. Accurately maintains electronic records and databases.
• Provides directions, support, and information to student organization representatives and other visitors to the department.
• Assists with daily scheduling, training, and gathering of student feedback. May prepare and disseminate handouts, presentations, or other materials.
• May assist with ordering or creation of promotional materials for student organizations or departmental needs.
• May provide guidance to other Student Services Coordinators.

Click here for more information and to apply.