The Monroe County Art in Public Places Committee and the Florida Keys Council of the Arts invites visual artists to become pre-qualified for its public art program.

BUDGET:  Artwork budgets vary according to building project

ELIGIBILITY:  Professional artists over 18

DEADLINE:  May 10, 2018

Download full RFQ with application form here.

DESCRIPTION OF PROGRAM

The Monroe County Art in Public Places Ordinance mandates that one percent (1%) of new County building construction costing a minimum of $500,000 and renovations costing a minimum of $100,000 be set aside to fund this program. The AIPP Committee reviews and recommends projects to the Board of County Commissioners, and is responsible for the commission and purchase of art.

Artist must meet all criteria to qualify through the initial application process, in which artists must substantiate successful completion of contracts and projects within the past ten (10) years in the public and/or private sector. AIPP Committee members will select (pre-qualify) the artists, and then those selected artists will be eligible to receive all published Requests for Proposals (RFP) as projects arise. All pre-qualified Artists with current materials on file with the FKCA will receive all RFPs for future projects for five (5) years. Artists will be notified thirty (30) days in advance of their five (5) year expiration date and may remain in the database for an additional five (5) years by written (email) agreement. It is the artists’ responsibility to notify FKCA of current contact information, address, and e-mail address changes.

Once an artist has been pre-qualified, they are notified of all opportunities to complete an RFP. Artists may develop and submit a proposal based on their evaluation of the project and site review opportunities. In collaboration with the artist, the County staff and the project architect will provide all pertinent project information, which may include suggested general locations for both interior and exterior treatments. Artists may make use of exterior and interior materials such as landscape, site furnishings, column cladding, flooring material, furniture, glazing, and lighting depending on the project and scope of work. AIPP will furnish artists with apportioned budgets accordingly. The total amount shall not exceed the stipulated total allocated per project for public art.

APPLICATION REQUIREMENTS

Artists who wish to be considered for pre-qualification must submit all of the following materials:

1. Application: Complete, sign, and date the one (1) page application form.
2. Artist Statement (one (1) page maximum) stating interest, outlining artist’s approach to public art, and describing relevant past experience.
3. Current resume: Teams must indicate length of time working together and submit one (1) resume for each team member.
4. Public and/or private commissions completed within the last ten (10) years.:  Include five (5) to ten (10) images on a digital data storage device (i.e. thumb, flash drive).
5. Cover page with the following: A list identifying each digital image with image name and/or corresponding number, title of work, media, size, location of artwork, and date of completion.

Include all contact information on each document page, including address, telephone, e-mail, and website.

Please note: No original art will be accepted for review in the RFQ application process. Materials will not be returned to the applicant without prior pre-paid shipping.

HOW TO SUBMIT

All required materials in the application process outlined above must be received by May 10, 2018, at 3:00 p.m. EST, at which time they will be opened.

• Include two (2) original sets of the written materials signed and dated MARKED “ORIGINAL” (submittal items 1, 2, 3, 5 above) plus five (5) copies; and include one (1) set of visual materials (items 4 above).
• Materials are to be submitted in a sealed envelope or box clearly marked on the outside: “Sealed materials for Biannual RFQ for Art in Public Places”.
• Materials may be delivered by certified mail, return receipt requested; hand delivered; or couriered. Return receipt is recommended. RFQ application materials will not be returned to the applicant without prior pre-paid shipping.

Address and deliver to:

Monroe County Purchasing Department

1100 Simonton Street, Room # 2-213

Key West, Florida 33040

When an artist has successfully completed the above RFQ (Request for Qualifications) process, and they are approved by the Committee, then the artist will be eligible to apply for any and all RFPs (Request for Proposals).

SELECTION CRITERIA (for proposals, after prequalification)

• Exceptional Quality of Proposed Artwork (25 points)
• Enduring Value and Maintenance of Proposed Artwork (30 points)
• Site Compatibility (25 points)
• Character and Environment of the Florida Keys depicted in the Proposed Artwork (10 points)
• Artists that reside in the Florida Keys (10 points)

Artists whose proposals are selected through the RFP process must agree to maintain a $300,000.00 liability insurance policy which will insure and indemnify the artist(s) and the Monroe County Board of County Commissioners during the term of the contract and for one (1) year after acceptance of the project, unless the requirement is waived by the Monroe County Risk Manager.

QUESTIONS?  Contact Elizabeth Young, director@keysarts.com or by phone 305-295-4369. If you have qualified in the past and are unsure of your status, please call or email to check.